Fire protection shops · Built around repeat work
Hood cleaning and kitchen hood inspection software
InspectRenew is hood cleaning software for kitchen exhaust companies: document the hood, duct, and fan with before-and-after photos, hand the restaurant a hood cleaning report it can find again by QR, and remind the owner before the next cleaning is due.
- 14-day free trial · No credit card
- Starter covers 2 techs for $79/mo
- Offline-ready mobile & web drafts
Direct answers
Hood cleaning software, answered
What does hood cleaning software do?
It keeps each kitchen exhaust system’s record in one place: the hood, duct, and fan observations, before-and-after photos, inaccessible areas, and the customer signature. InspectRenew turns the visit into a PDF report and a QR verification record, then schedules the renewal reminder.
Is it NFPA 96 inspection software?
It supports an NFPA 96 documentation workflow: grease observations, cleaning scope, photos, and the next due date your technician records. It does not certify a kitchen or replace the qualified provider’s assessment or the AHJ.
Can the same account handle fire extinguishers?
Yes. Portable extinguisher inspections and kitchen exhaust cleaning visits live in the same workflow, so a shop that does both keeps one customer and site list.
How much does hood cleaning software cost?
InspectRenew Starter is $79/month for up to 2 technicians and Pro is $129/month for up to 5, with a 14-day trial without a credit card. There is no per-job or per-equipment fee.
NFPA 96 documentation workflow
Show what was cleaned. Record what could not be reached.
Keep before-and-after photos together with the hood, duct, and fan observations. Document inaccessible areas and deficiencies. Review grease inspection frequency with the qualified service provider and local AHJ; a calendar interval alone does not determine whether cleaning is needed.
Read the hood cleaning frequency guide →Hood cleaning report
A report the restaurant can find when the inspector asks.
Generate a PDF hood cleaning report with photos and the manager’s signature before you leave. The QR code opens a public verification record, so the restaurant does not have to call you for another copy.
The report is a record of the work. It is not an NFPA certification or an AHJ approval, and it does not replace any sticker or label your jurisdiction requires.
See a sample inspection report →Kitchen exhaust cleaning renewals
The next cleaning starts with this one.
Record the next due date for the cooking operation and Renewal Radar emails the owner 30, 14, and 3 days ahead with a link to request a visit. Your team confirms the appointment.
Compare your options
| What matters | Paper or Word certificate | Generic form app | Field service CRM | InspectRenew |
|---|---|---|---|---|
| Typical price | Free template | Per user per month | Often priced for larger crews | $79/month for 2 technicians; $129 for 5 |
| Before/after photos in the report | Attached separately | Yes, if the form is built for it | Varies | Yes, with hood, duct, and fan observations |
| Proof the restaurant can find later | Paper copy | Emailed PDF | Customer portal on some products | PDF plus public QR verification record |
| Reminder before the next cleaning | Manual calls | Not typical | Scheduling tools; varies | Automatic email 30, 14, and 3 days before due; SMS on Pro |
| Fire extinguishers in the same account | Separate paperwork | Separate form | Varies | Yes |
| Dispatch, invoicing, payroll | Separate | Limited | Usually included | Not included |
Category descriptions are general; check each vendor. See the detailed Inspect Point, FireInspected, GoCanvas, and Joyfill comparisons, or the InspectRenew pricing.
Renewal Radar
The next visit starts with this one.
- On-site · Field app
Record the visit
Connect the site, equipment, findings, photos, and customer signature. Review the next due date before finishing.
- 30 · 14 · 3 days before due
Remind the owner
Renewal Radar schedules email reminders 30, 14, and 3 days before the recorded due date. Pro adds SMS when enabled.
- 1-click owner request
Follow up on the booking
The owner follows a link to request the next visit. Your team confirms the appointment and keeps the relationship.
Illustrative math: a $250 renewal covers three $79 monthly subscriptions before your labor and service costs. Results depend on your business.
Product specifications
InspectRenew at a glance
- What it is
- Web software for portable fire extinguisher (NFPA 10) and commercial kitchen exhaust / hood cleaning (NFPA 96) inspection records, PDF reports, QR verification, and renewal reminders.
- Who it is for
- Small US fire protection and hood cleaning shops with 1 to 5 technicians.
- Price
- Starter $79/month (up to 2 technicians); Pro $129/month (up to 5). Annual: $790 or $1,290/year. USD.
- Trial
- 14 days, no credit card.
- Equipment limit
- Unlimited equipment on both plans; no per-unit fee.
- Renewal reminders
- Email reminders to the building owner 30, 14, and 3 days before the recorded due date, with a link to request the next visit. Pro adds SMS when enabled.
- Reports
- Server-generated PDF with findings, photos, and captured customer signature; a QR code opens a public verification record; SHA-256 file fingerprint. Printable QR equipment labels on both plans. Pro PDFs are white-label (no InspectRenew mark).
- Offline
- Web local drafts with retry. Sync and final PDFs need a connection. Native iPhone and Android apps are coming soon.
- Not included
- AHJ or The Compliance Engine (TCE) filing, sprinkler or alarm ITM, backflow, dispatch, payroll, QuickBooks, or collecting payments for your shop.
- Not a certification
- Reports are business records, not NFPA certification or AHJ approval. QR labels supplement required physical service tags. Not affiliated with NFPA.
Questions & answers
Frequently asked questions
Straight answers on pricing, offline inspections, QR labels, and third-party compliance portals. Need more detail? Check the full FAQ or contact our team.
Does InspectRenew decide how often a hood must be cleaned?
No. The technician records the due date based on the cooking operation, the findings, and local requirements. Reminders follow that recorded date.
Is hood suppression system service included?
Exhaust cleaning and suppression system service are different work. InspectRenew records what your team documents; keep suppression service and its required tags with the qualified provider.
Can I replace my hood cleaning certificate template?
Yes. Instead of filling a Word or PDF template, the visit produces a PDF report with your company name and logo, photos, and the customer signature.
Does it work in a basement kitchen without signal?
The web app keeps local drafts and retries after reconnecting. Synchronization and the final PDF need a connection, so confirm completion before leaving the job.
Start with one site
Give the next renewal a place to land.
Try the workflow with your own equipment and customer records. 14 days free, no card required.