The inspection is done.
The next job is easy to forget.
When due dates stay buried on paper carbon copies or static PDFs, nobody reaches out 30 days before the tag expires.
Fire protection shops · Built around repeat work
Fire protection inspection software that brings back every renewal.
Fire extinguisher and hood cleaning reports, a QR record on every unit, and reminders to the building owner before the next inspection is due—with a link to request a booking.
- 14-day free trial · No credit card
- Starter covers 2 techs for $79/mo
- Offline-ready mobile & web drafts
Purpose-built for shops servicing
- Portable extinguishers (NFPA 10)
- Commercial kitchen hoods (NFPA 96)
- Kitchen exhaust ducts & fans
- QR tags & SHA-256 PDF records
Why renewals slip away
Most lost accounts happen after a good inspection.
A lost paper tag.
Another call to resend the record.
Building owners misplace certificates right before an insurer or fire marshal walk-through—pulling your office off billable work.
A year of repeat customers.
Still tracked in a spreadsheet.
One broken filter or overwritten row lets a competing shop re-tag a customer your crew has serviced for years.
Renewal Radar
The next visit starts with this one.
- On-site · Field app
Record the visit
Connect the site, equipment, findings, photos, and customer signature. Review the next due date before finishing.
- 30 · 14 · 3 days before due
Remind the owner
Renewal Radar schedules email reminders 30, 14, and 3 days before the recorded due date. Pro adds SMS when enabled.
- 1-click owner request
Follow up on the booking
The owner follows a link to request the next visit. Your team confirms the appointment and keeps the relationship.
ROI math
Illustrative math: a $250 renewal covers three $79 monthly subscriptions before your labor and service costs. Results depend on your business.
Field reports
Finish the report before you leave the parking lot.
Bring the equipment list, findings, before-and-after photos, and customer signature into one record. Keep local drafts when the connection drops; reconnect to sync and generate the PDF.
Designed around portable extinguisher and commercial kitchen exhaust work. Your technician reviews the result and service interval.
A record you can find
The tag leads back to the inspection.
A QR code opens a public verification record. A SHA-256 fingerprint provides a way to check a PDF against the original. Your required physical service tags stay in place.
It is a practical record of the work—not an NFPA certification or an AHJ approval.
The right fit
Built for the shop that knows its customers.
Start with up to 2 technicians on Starter or 5 on Pro. Keep portable extinguishers and kitchen exhaust visits in the same workflow.
Need sprinkler or alarm ITM, backflow, dispatch, payroll, or automatic TCE filing? Those workflows are outside this release.
Two trades, one workflow
Built for extinguisher and hood cleaning shops.
Fire extinguisher inspection software for NFPA 10 visits and hood cleaning software for kitchen exhaust work share one customer list, one report format, and one renewal radar. Check the state reporting guides and software comparisons before you switch.
Portable Fire Extinguishers
Annual, 6-year, and hydro test checklists with unit-by-unit pass/fail tracking, deficiency notes, and automatic next-due calculation.
Explore extinguisher workflow →Commercial Kitchen Hoods & Exhaust
Monthly, quarterly, semi-annual, and annual hood cleaning intervals with required before-and-after photo evidence and signed certificates.
Explore hood cleaning workflow →Your shop. Your customers.
A clear price for the next renewal.
No per-equipment fee. 14 days free. No credit card required to start.
Up to 2 technicians
Starter
$79 / month
Or $790/year — two months free
- Unlimited equipment
- Renewal Radar by email
- Signed reports and QR verification
- Printable QR equipment labels
- 14-day trial without a card
Up to 5 technicians
Most popularPro
$129 / month
Or $1,290/year — two months free
- Everything in Starter
- SMS reminders when enabled
- White-label PDFs (no InspectRenew mark)
USD. Annual subscriptions are billed upfront. SMS requires messaging activation; availability depends on your configuration.
Product specifications
InspectRenew at a glance
- What it is
- Web software for portable fire extinguisher (NFPA 10) and commercial kitchen exhaust / hood cleaning (NFPA 96) inspection records, PDF reports, QR verification, and renewal reminders.
- Who it is for
- Small US fire protection and hood cleaning shops with 1 to 5 technicians.
- Price
- Starter $79/month (up to 2 technicians); Pro $129/month (up to 5). Annual: $790 or $1,290/year. USD.
- Trial
- 14 days, no credit card.
- Equipment limit
- Unlimited equipment on both plans; no per-unit fee.
- Renewal reminders
- Email reminders to the building owner 30, 14, and 3 days before the recorded due date, with a link to request the next visit. Pro adds SMS when enabled.
- Reports
- Server-generated PDF with findings, photos, and captured customer signature; a QR code opens a public verification record; SHA-256 file fingerprint. Printable QR equipment labels on both plans. Pro PDFs are white-label (no InspectRenew mark).
- Offline
- Web local drafts with retry. Sync and final PDFs need a connection. Native iPhone and Android apps are coming soon.
- Not included
- AHJ or The Compliance Engine (TCE) filing, sprinkler or alarm ITM, backflow, dispatch, payroll, QuickBooks, or collecting payments for your shop.
- Not a certification
- Reports are business records, not NFPA certification or AHJ approval. QR labels supplement required physical service tags. Not affiliated with NFPA.
Questions & answers
Before you start
Straight answers on pricing, offline inspections, QR labels, and third-party compliance portals. Need more detail? Check the full FAQ or contact our team.
Does InspectRenew replace The Compliance Engine?
No. InspectRenew does not file reports with an AHJ or integrate with TCE. Check the reporting rules for your exact site and service. Where your AHJ accepts a PDF attachment, you can submit your report yourself. If a portal requires its own form, that work still needs to be completed there.
Does a QR label replace the required service tag?
No. The QR label is a convenient link to a verification record. Keep the physical service tag, maintenance labels, and records required by your state, local AHJ, and equipment manufacturer.
What happens without a signal?
The web app is designed for local inspection drafts and retry after reconnection. A local draft is not a completed server record. Synchronization and server-generated PDFs require connectivity; confirm completion before leaving the job.
When do renewal reminders go out?
Renewal Radar uses the recorded due date to schedule reminders 30, 14, and 3 days beforehand. Starter includes email. Pro supports SMS when messaging is enabled. The technician remains responsible for checking that the due date fits the equipment and local requirements.
Can customers pay me through InspectRenew?
The initial release focuses on renewal reminders and booking requests. Payment collection on behalf of your shop is not included in this release. A request is not a confirmed appointment until your team accepts it.
Do you cover sprinklers, alarms, or backflow?
No. InspectRenew focuses on portable fire extinguishers and commercial kitchen exhaust cleaning. It does not include sprinkler or alarm ITM, backflow reporting, dispatch, payroll, or QuickBooks integration.
Start with one site
Give the next renewal a place to land.
Try the workflow with your own equipment and customer records. 14 days free, no card required.